Date: Fri, 27 Sep 2002 09:28:11 -0400
To: WSFA members <WSFAlist at KeithLynch.net>
From: Elspeth Kovar <ekovar at radix.net>
Subject: [WSFA] Re: Capclave room block
Cc: mike.nelson at seahunt.org
Reply-To: WSFA members <WSFAlist at keithlynch.net>

At 09:27 PM 9/26/02 -0400, Keith F. Lynch wrote:
>At last Friday's meeting, Elspeth announced that only 32 of our the
>50 rooms in our room block had been reserved.  On Tuesday she posted
>to the rec.arts.sf.fandom newsgroup that the cutoff date was Friday
>October 4th.  On Wednesday Sam Lubell posted to the same newsagroup
>that the room block is full, and it's no longer possible for people
>to reserve rooms at the convention rate.
>
>Since then at least one person has said he won't be coming to Capclave
>due to the room block being full.  Sigh.  So if 49 people reserve
>rooms, the hotel is unhappy, while if 51 try to reserve rooms, one
>of them will be sent away unhappy?

Since I don't currently have access to the newsgroups I asked Sam to post a
message to RASFF letting people know that the block was closing on the
4th.  Tuesday night I was talking with someone who mentioned that she
hadn't been able to make a reservation, having been told that the block was
full.  This was news to me.

I asked Sam to post a follow up to RASFF saying that we were temporarily
out of rooms but that more would be added.  Which he did.  Why the person
Keith refers to decided not to come when we'd said that more rooms were
being added I don't know.

We now have more rooms, which I think Sam has posted to RASFF for me,
although there is still some confusion over the suites.  I'm in the process
of sorting that out.  I'm also going to see about getting the cut off date
extended, since it was temporarily difficult for people to get rooms.

Keith, this is not normal procedure for hotels, this is a problem with a
new sales rep.  It has been taken care of and we'll make certain that it
doesn't happen next year.

Elspeth